Executive Assistant

Job Description

THE ROLE

We are seeking a highly experienced Executive Assistant to support a senior executive within our music organization. This is a high-visibility, high‑intensity role requiring exceptional discretion, flexibility, and the ability to operate seamlessly in fast‑moving, artist‑facing environments.

This position is NOT a standard 9-5 role and will be on the road extensively to maintain support for the Executive supporting their artists and teams. The Executive Assistant will be expected to remain closely connected to the executive and artists, supporting day‑to‑day operations both in-office and while traveling globally. Note: This role is 5-days a week in the Beverly Hills, CA offices.

WHAT THIS ROLE WILL DO
• Provide comprehensive administrative support including complex calendar management, inbox management, and correspondence, while maintaining strict confidentiality
• Serve as a trusted gatekeeper and primary point of contact for internal and external communications
• Maintain high-touch service, following the rhythm of the road to anticipate needs and requests
• Coordinate extensive domestic and international travel (commercial and charter), including itineraries, accommodations, ground transportation, and special requirements
• Maintain real‑time availability to support the executive and artists during travel, events, and high‑pressure periods
• Manage expenses, receipts, and reporting accurately and on time
• Anticipate needs and proactively resolve issues before they escalate
• Support office logistics, ordering supplies, handling gifts, and greeting high‑profile guests
• Establish and maintain organized digital and physical records and files
• Partner closely with internal teams while maintaining discretion on sensitive matters

WHAT THIS PERSON WILL BRING
• Must have music industry experience with Talent, Touring, and Logistics.
• 5+ years of experience supporting senior executives who regularly interface with high‑profile talent and industry leaders
• Preferred experience managing touring and traveling regularly on the road
• Comfort operating in artist‑facing environments where professionalism, polish, and adaptability are critical
• Willingness and ability to travel extensively, up to ~90% global travel
• Flexible schedule with the availability to support evenings, weekends, and long days (8-12 hours as needed)
• Exceptional attention to detail with strong written and verbal communication skills
• Ability to identify and anticipate needs, while staying on top of priorities & good organization and time management skills
• High degree of discretion, maturity, and judgment
• Comfort navigating technology, devices, and troubleshooting as needed
• Professional demeanor with the confidence to operate independently

ADDITIONAL INFORMATION
• 5 days per week in-office in Beverly Hills when not traveling
• Extensive domestic and international travel required (up to 90%)
• Base salary $130K-$150K.

Live Nation Entertainment will never request payment or equipment purchases as part of the hiring process. Recruiters will only contact candidates from official Live Nation or affiliated brand email domains.

Jobcode: Reference SBJ-xkokxo-216-73-216-42-42 in your application.